29th October, 2009, Newbury, UK. For many Health Trusts the current postal strike will be impacting with late papers and an inability to distribute board packs on time, resulting in ineffective or even cancelled meetings. However for Trusts that are using eShare's governance and board assurance software, NEDs, board and committee members no longer need to rely on the post, so the potential detrimental impact of a postal strike is avoided.
Many Trusts have adopted eShare over recent years to streamline governance operations and improve data security. A key feature of the system is the creation of a secure online area for storing and publishing the agenda and associated board papers.
Viv Barnes, Associate Director of Corporate Governance, NHS South East Essex, who was publishing committee papers at the start of last weeks postal strike said “we had the reassurance that even if the post was delayed, all our committee members, including NEDs could access the papers they needed in advance of the meeting.”
“Trusts using eShare send a link to the meeting site by email, either instead of or as well as distributing a printed meeting pack by post, giving immediate and complete access to all required information and papers.” Explains Alister Esam, Managing Director, eShare. “The benefit to all our eShare users has been the negligible impact of the postal strike.”
The postal strike not only causes disruption in the efficiency of documents reaching their recipients, but could also increase the risk of important mail being lost altogether. With contracts and other important or confidential information being transferred in this fashion, many companies have taken to using courier services to ensure their post arrives safely. However, this is a very costly solution and could cause serious financial issues if the postal strikes continue. eShare offers a cost-effective and secure solution by eliminating the need to distribute documents by post or email, and removes any necessity to store them locally or as physical papers.
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